Version 8.1 Release Notes

Version 8.1 of Smokeball includes some exciting changes, including the following.

Unspecified or Another Gender Identity

Multiple Recipients in a Letter

Add Email Address Directly from Add Parties Screen

Unspecified or Another Gender Identity

You now have the ability to select an unspecified or another gender identity for your contacts.

  • When entering a new contact or editing an existing contact, you can select Mx as the title.

  • If you select Mx as the title, you can also select X as the gender option.

  • When working with Document Automation, they/them/their/theirself pronouns will be associated with that gender option.

Multiple Recipients in a Letter

You now have the ability to generate a single document containing multiple letter recipients and to choose whether to group recipients who reside at the same address together as one addressee.

When generating a blank letter with more than one recipient or generating a template letter where multiple recipients apply, you will see these features:

  1. Layout options will appear at the bottom-left.
  2. When two or more of the selected recipients reside at the same address, an option will appear at the bottom of the right panel for "Merge people residing at the same address".
  3. A "Quick guide" link is visible to help with how the feature works.

Blank Letter Window

Template Letter Window

Documents per addressee and merging people at the same address

  • Selecting the "One document per addressee" layout option with "Merge people residing at the same address" checked will result in recipients residing at the same address being grouped as one addressee and a document will be generated per addressee.
  • The number of documents generated will be updated as you make your selections and will be represented in the "CREATE DOCUMENT" button at the bottom right.
  • Once you have clicked the "CREATE DOCUMENT" button, the document for the first addressee will open.
  • Once you have completed this document, you can click the "Save & Next" option in Microsoft Word to proceed to the next document, and so on.

Blank Letter Window

Template Letter Window

Documents per addressee without merging people at the same address

  • Selecting the "One document per addressee" layout option with "Merge people residing at the same address" unchecked (or not visible because it doesn’t apply) will result in each selected recipient being a separate addressee and a document will be generated per addressee.
  • The number of documents generated will be updated as you make your selections and will be represented in the "CREATE DOCUMENT" button at the bottom right.
  • Once you have clicked the "CREATE DOCUMENT" button, the document for the first addressee will open.
  • Once you have completed this document, you can click the "Save & Next" option in Microsoft Word to proceed to the next document, and so on.

Blank Letter Window

Template Letter Window

One document with all addressees and merging people at the same address

  • Selecting the "One document with all addressees listed" layout option with "Merge people residing at the same address" checked will result in recipients residing at the same address being grouped as one addressee and a single document will be generated which includes an address block and inclusion in the salutation for each addressee.
  • One document will always be generated and will be represented in the "CREATE 1 DOCUMENT" button at the bottom right.
  • Once you have clicked the "CREATE 1 DOCUMENT" button, a single document will be created containing all the addressees in the document.

Blank Letter Window

Template Letter Window

One document with all addressees without merging people at the same address

  • Selecting the "One document with all addressees listed" layout option with "Merge people residing at the same address" unchecked (or not visible because it doesn’t apply) will result in each selected recipient being a separate addressee and a single document will be generated which includes an address block and inclusion in the salutation for each addressee.
  • One document will always be generated and will be represented in the "CREATE 1 DOCUMENT" button at the bottom right.
  • Once you have clicked the "CREATE 1 DOCUMENT" button, a single document will be created containing all the addressees in the document.

Blank Letter Window

Template Letter Window

Add Email Address Directly from Add Parties Screen

You can now add an email address directly when trying to send a message from the Message screen.

  • When viewing a matter, click the Message button in the Action Bar.
  • Click the "ADD" link to enter an email address for your contact.
  • Once you have entered the email address, click "SAVE".

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