The Letter, No Footer document container has the same structure as the Letter document container, but it does not include a sign off.
A Letter, No Footer document container is specifically used with precedents that will have additional text after the sign-off of the letter.
How to set up a precedent to use the Letter, No Footer document container
In this example, we want to add an acknowledgement of receipt of the letter after the letter's sign off.
Step 1 - Create the precedent
First, we begin with setting up the precedent. When you create your precedent, in modify mode, you will set up the following:
- the main body of the letter;
- the sign off, with its text and any relevant automation fields; then
- follow with the acknowledgement of receipt text and any automation fields.
Step 2 - Link the precedent to the document container
Next, you can link the precedent to the Letter, No Footer document container by selecting it from the drop-down menu, and then select the Addressee for the precedent. Save and Close the precedent.
Step 3 - Test the precedent
Test out your precedent by generating it from your matter. It will now show your document container applied to your precedent in the one document:
Letter, No Footer document container editing tips
The Letter, No Footer document container will apply its settings (margins, headers, footers, styles) to the whole precedent. For this reason, there are scenarios where it is best to use a separate precedent for the letter and the attached document.
When should I use the Letter, No Footer document container?
- When text following the sign off has the same structure and look of the letter.
- When a page break can be used to add a page following the sign off.
When should I not use the Letter, No Footer document container?
- When you are adding attached documents to the letter precedent that are a different structure to the letter, such as forms, and agreements with their own style numbering.
- When there is any different structure that will require the use of section breaks, such as columns.
As a general rule, it is best to keep letters and attached documents as separate precedents as often, attached documents have different settings, and are easier to maintain.
Letters and attached documents can be generated at the same time from your matter and combined when sending to an addressee.