Smokeball Grow and Prosper+ Releases March 2026

View all new features and refinements to Smokeball Grow and Prosper+ for this month.

20 March, 2026

We have added permissions to Invoices and Firm Settings to the Smokeball Web App:

Invoice Permissions

You can now set individual staff permissions on accessing invoices.

The access options are Full Access, Read Only and No Access:

Full Access: No change to permissions. Users retain full ability to:

• Create, edit, finalise, and delete invoices
• Apply, edit, and reverse payments
• Manage payment plans
• Use all bulk and quick actions

Read Only: Users can view invoice information, but cannot create or modify invoices or payments.

• On the Finalised invoice screen, Read Only users can Email, Download, View Payment Detail and view history. They can also view the Entries and Payments tabs. All other buttons are visible but disabled (not clickable).
• On the Draft Invoice screen, Read Only users can only view the draft preview, close the invoice, or link the invoice to a matter. All other actions are disabled.
• On the Payment Details screen, the Delete and Reverse actions are removed.
• On the main Invoices screen, the Add Payment and Bulk Actions buttons are disabled. The Create Invoices and Trust to Office tabs are also disabled. On the Reminders tab, the Bulk Actions button is disabled.
• On Matter > Invoices, Create Invoice, Add Payment and Bulk Actions buttons are disabled.
• On Matter > Time & Fees and Matter > Disbursements, Create Invoice is disabled.
• On Contact > Invoices, Create Invoice, Add Payment and Bulk Actions buttons are disabled.
• On Contact > Payment Plans, Add Payment, Edit Plan and Close Plan are disabled. Create New Plan is also disabled.
• The Payments option is not selectable under the Quick Add menu on the top-right corner of the Smokeball Web App.

No Access: Users cannot access invoices or related billing data, even if they see related tabs or links.

The following areas show the tab/section, but users with No Access cannot select or open them:

• Main Invoices screen
• Matter > Invoices
• Contact > Invoices
• Accounts > Invoice Ledger
• Accounts > Client Communications
• Matter > Transactions > Invoice Ledger
• Matter > Transactions > Client Communications
• Contacts > Ledger > Invoice Ledger
• Main Contacts screen > Payment Plans
• Contacts > Payment Plans
• Matter Overview
  • Invoicing tile is removed
  • Users will see the “surface” in some cases (e.g., tab labels) but will not be able to interact with them.

The following areas will display a "You do not have permission to access this area" message if the user tries to navigate to any invoice-related page from:

• Time & Fees (main page and via the matter)
• Disbursements (main page and via the matter)
• Descriptions and ledger lines that link to Trust Account, Operating Account and the Credit Memo Ledger
• Split Billing invoices

Other restrictions include:

• Unbilled and Due columns are removed from the matter list.
• Unbilled, Unpaid and Overdue amounts are hidden from the balance summary at the top of matters.
• Unpaid and Overdue amounts are hidden from Contacts.

Firm Settings Permissions

You can now restrict a user from accessing Firm Settings on the Web App, regardless of their permissions on the Smokeball Desktop App.

19 March, 2026

The Timer feature has been added to the Smokeball Mobile App.

Learn more about the timer and how it works.

18 March, 2026

You can now display your Intake Forms in another language via the Settings in the Intake Form builder. Additionally, you can edit the automatic translation if needed. 

Learn more about enabling multiple languages on an Intake Form.

17 March, 2026

Version 9.15 of the Smokeball Desktop App is now available to all users. Version 9.15 contains the following new features and refinements:

Workflows no longer trigger on closed matters

Fixed an issue where Workflows were automatically triggering when viewing a Closed matter for the first time (usually after a data migration).

Branch filter added to the Matter List

You can now filter your Matter List by Branch. 

Enable user license upon creating a new staff member

When adding a new user in Staff & User settings, you will be prompted to enable a license upon saving the user, if this has not already been done. 

If you would like to activate them on a later date, you can do so by selecting No on the prompt.

Improvements to Data Backup

The Smokeball Settings Data Backup tool to back up Matters and Contacts has been updated:

• Select Create Data Backup in the Matters & Contacts tab to generate a data backup of your Contacts, Matters and Matter Roles in a .CSV.

  

  

• You can now only access data backups from within the Data Backup section in Smokeball Settings. Previously, data backups were sent via email, which posed a security concern.
• Data Backups will expire 7 days after they are requested.

Notable Bug Fixes

• Fixed a bug where some matter activity was not recorded if the matter was opened for the first time or the matter type was changed.
• Fixed a bug where the Billing widget erroneously appeared in Lead files.
• Fixed a bug where after a Staff Role was re-assigned on a Matter, the new assignee was not notified of the assignment.
• Fixed a bug where the Confirm Workflow window did not appear when opening a lead or matter for the first time.
• Fixed a bug where Asks were not appearing in the correct order when generating a document.
• Fixed a bug where matter layout windows appeared blank upon opening.
• Resolved the error "Some files were not saved to the matter" when assigning emails to matter.
• Fixed an issue with saving Documents and Excel spreadsheets.

5 March, 2026

We have made the following refinements in the Smokeball Web App:

• The Invoices List now contains filters for Timekeeper and Introducer.
• The Introducer filter now appears on the following sections:
  • Create Invoices
  • Trust to Office
  • Reminders
• A new Save & Duplicate button is now available when recording time/fees/expenses. This does not apply to timers, grouped time entries, right-hand-panel editing, or AutoTime-generated time entry links and Archie buttons.
• Restored the Income Allocation - Details report with a VAT Collected column.
• Updated the Income Allocation - Summary report: 
  • The VAT Collected column has been restored when Timekeeper is selected in the Run By or Subtotal By column.
  • Invoice Number is now an option in the Run By and Subtotal By filters. This aggregates values on the report by Invoice.
• Updated the Work in Progress - Details report to change VAT on fees from Input VAT to Output VAT.