In this Quick Guide we summarise how each payment status (Paid, Adjusted as Paid and Unpaid/Owing) applies to a Time Related Adjustment Item, such as Council Rates or Water & Sewerage Rates.
In a Time Related Adjustment Item, the Adjustment Item Description, Payable By and Amount fields will automatically populate based on the Payment Status that is selected:
Refer to each payment status below to understand:
- Who is paying the adjustment item; and
- How the default description displays based on the selection.
Adjust as Paid
- Where the bill is issued and unpaid.
- The Default Description will show the Purchaser/Buyer portion that is owed.
- Payable By will default to Purchaser/Buyer with the corresponding amount showing in the Amount field.
- Total outstanding amount for the bill will be paid at settlement.
Paid
- Where the bill is issued and paid.
- The Default Description will show the Purchaser/Buyer portion that is owed.
- Payable By will default to Purchaser/Buyer with the corresponding amount showing in the Amount field.
- Purchaser/Buyer portion is added to the Sale Proceeds.
Unpaid/Owing
- Where the bill is not issued and is unpaid.
- The Default Description will show the Vendor/Seller portion that is owed.
- Payable By will default to Vendor/Seller with the corresponding amount showing in the Amount field.
- Vendor/Seller portion is deducted from the settlement amount due from Purchaser/Buyer.
- Purchaser/Buyer pays the bill when it is issued to them.
Disabling auto text
Want something different to display in your document for your adjustment item?
To amend how your adjustment item appears in your document, you can select Do no use auto text to allow you to amend the Description, Payable By and Amount:
Payment Statuses at a glance
Refer to the table below for a quick summary of each payment status:
| Adjusted as paid | Paid | Unpaid/Owing | |
| Bill Status | Issued | Issued | Not Issued |
| Unpaid | Paid | Unpaid | |
| Buyer’s Portion | Buyer pays their portion to Seller i.e. added to the Sale Proceeds. | Buyer pays their portion to Seller i.e. added to the Sale Proceeds. | Not applicable - Buyer will pay the bill directly at the end of the bill period. |
| Seller’s Portion | Seller portion is deducted from Sale Proceeds. | Not applicable – Seller has already paid their portion. | Seller’s portion is deducted from the settlement amount owed by the Buyer i.e. credited. |
| Payable By | Buyer | Buyer | Seller |
| Description | “Plus [Adjustment Title] adjusted as paid for [ xx/xx/xxx] to [xx/xx/xxxx]” | “Plus [Adjustment Title] for [xx/xx/xxx] to [xx/xx/xxxx]” | “Less [Adjustment Title] (for [xx/xx/xxx] to [xx/xx/xxxx]” |
| Bill Payment | The total outstanding amount is paid to the Payee from Sale Proceeds. | Not applicable - already paid by Seller. | At the end of the bill period, the bill is issued to the Buyer, who pays the full amount. |