Create a blank letter

One of the most powerful features of Smokeball is saving time and ensuring the accuracy of your documents by utilising the data entered on a matter and your standard letterhead and formatting options when required.

Smokeball has an extensive library of precedents available for your use. However, you can also create one-off letters or documents in any matter whenever needed.

Whenever creating a document, make sure you use the Smokeball Word ribbon to ensure the document is always saved to the appropriate matter. 

Creating a Blank Letter or Document

1. Open the matter. In the Action Bar, select New Document and select Letter.
   
   
   • The Document option creates a blank document without a letterhead.
   • The File Note option creates a blank Attendance Note.
2. In the New Letter window, select which letterhead you would like to use and recipient(s) for your letter. 
   
3. Select Create Document.
4. The new letter opens in Word with your selected letterhead and recipient addressee, ready to start typing the content of your letter. 
   
5. Once you have completed writing the letter, select the Save & Close  icon from the Smokeball ribbon. This ensures the letter will be saved back to the Smokeball matter.
   

Create a blank letter from a Contact

You can also create a blank letter directly from a contact card.

1. Open the contact card.
2. Select Blank Letter. 
   
3. Select which letterhead you would like to use.
4. Select Create.
5. When prompted, choose a matter to associate the letter with, or select No Matter to create the letter without linking it to a matter.
   Note: A matter must be associated to save the letter to Smokeball, but can also select this later when saving the letter.

Did You Know

You can select multiple recipients for your letter, and choose either to generate individual letters for each receipient or combine them into a single letter address to all selected contacts.  

If some of the receipient share the same address, you can select to merge people residing at the same address ensuring only one address block appears for the same address in the letter.

Learn more about sending letters to multiple recipients.