Billing Reports

A report showing all payments made from your operating retainers and trust accounts. It includes payment reversals.

The Report Period filter allows you to limit the results to a specific time period or run the report for all time. The Account filter allows you to limit the results to a specific account (operating retainer or trust) or include all accounts. Use the View Option to include deleted transactions.

A report showing deposits into your operating retainer and trust accounts. It includes deposit reversals.

The Report Period filter allows you to limit the results to a specific time period or run the report for all time. The Account filter allows you to limit the results to a specific account (operating retainer or trust) or include all accounts. Use the View Option to include deleted transactions.

A report showing transfers from operating retainer and trust to matters and/or contacts.

The Report Period filter allows you to limit the results to a specific time period or run the report for all time. The Account filter allows you to limit the results to a specific account (operating retainer or trust) or include all accounts.

A report showing the balance and transaction history of a selected trust or operating retainer account for a selected period of time.

A robust report that that includes several sections: Fees, Expenses, Invoice History, Invoice Summary, Account Summary, Transaction History, and Account Ledger. This report gives you an overview of all the activity during a selected time period for a specific matter or all your matters.

The Report Period filter allows you to limit the results to a specific time period or run the report for all time. The Show Invoices for filter allows you to run the report for either a specific matter, or for all matters. Use View Options to control which sections are included on the report, along with other display options.

A report displaying an overview of accounts receivable balances by aging bucket (1 to 30 days, 31 to 60 days, etc.). The report can be run by matter, client, and/or debtor.

The Run By filter controls how the accounts receivable balances are aggregated. It has options for Matter, Client, Client with Matter, Debtor, and Debtor with Matter. The Extend To filter gives you control of how many aging buckets are included. By default, it is set to >90 Days Overdue, but it includes several options, up to > 180 Days Overdue.
The Attorney Responsible and Originating Attorney filters give you the option to limit the results to specific individuals. The Include Interest filter allows you to include or exclude interest (set to False by default).
The report also includes filters for Practice Area, Matter Type, and Matter Status.

Important Notes:

1. Columns displayed in the report will change based on the filters you select.
2. Running the report by Debtor with Matter will cause matters with unpaid shared debt to appear multiple times. However this will not be counted twice in the report totals summary table.
3. Running the report by debtor with matter will cause matters with unpaid shared debt to be indicated by an asterisk (*) at the end of the internal reference column. 
4. Leads are indicated by an (L) at the beginning of the internal reference column.
5. Exporting the report to Excel will preserve the its layout based on the Run By and Extend To filter selections. Exporting the report to CSV will include all of the report's columns regardless of the Run By and Extend To filter selections. 

A report displaying creations, additions, deletions, and amendments to client and matter information in Smokeball Billing. It includes a Report Period filter that allows you to limit the results to a specific time period.

The Billed Fees & Expenses – Summary report provides a summary view of what has been billed during a selected time period. It allows you to assess billing performance by Area of Law, Matter Type, Client, Timekeeper, Referrer, Attorney Responsible, and Originating Attorney.

The Invoice From Date and Invoice Date To filters allow you to choose the specific date range you’re interested in. These filters must have values entered before the report can be run.

The Run By and Subtotal By filters give you the power to run and subtotal the report by Area of Law, Matter Type, Client, Timekeeper, Referrer, Attorney Responsible, and Originating Attorney.

The Show Percentage filter gives you the option to include a percentage column next to each value column (Hours % will be added next to Hours Billed, Fees % will be added next to Fees Billed, etc.). These percentage columns show how much of the total is comprised of the value on a particular row. For example, Timekeeper A’s 90 hours billed this month comprise 30% of all hours billed this month.

Important Notes:

• Discounts are only applied to billed feeds.
• Write-offs are not included.
• Non-billable entries are not included. 
• The Subtotal By options, except for , reflect the percentage of the group selected, not the total for the report.

The Billed Fees & Expenses - Details report provides a detailed view of what has been billed during a selected time period at the matter and invoice level. It can be used to verify that your invoices have been billed correctly.

The Invoice Date From and Invoice Date To filters allow you to choose the specific date range you’re interested in. These filters must have values entered before the report can be run.
The Run By filter gives the option to run the report by Area of Law, Matter Type, Originating Attorney, Attorney Responsible, Timekeeper, Client, or Referrer. These same options are also available in the Subtotal By filter.
The Level of Detail filter has options for Matter or Invoice. When matter is selected, rows are displayed as the total billed for each timekeeper per matter. When matter & invoice is selected, rows will be displayed as total billed for each timekeeper per invoice.
The Timekeeper, Attorney Responsible, and Originating Attorney filters give you the option to limit the results to specific individuals.

Important Notes:

• Discounts are only applied to fees billed.
• Write-offs are not included.
• Non-billable items are not included.

The Credit Balances report displays all your credit balances for matters or contacts in one place. If a matter has credit that belongs to multiple contacts, the report will show each contact with credit as a separate line.

The Credit History report shows all credits added and applied to your invoices and matters during a selected time period. You can run it either for a specific matter, or for all matters.

The Dormant Trust Balances report provides a list of trust balances that are dormant or are approaching dormancy.

You must select an account in the Trust Account filter in order to run the report.

The As At Date filter allows you to exclude data from after a specific date. For example, if the As At Date is set to 1/1/2024, data from after 1/1/2024 will be excluded from the report.

The report will only show trust balances that have a Last Transaction Date that is older than or equal to the date entered in the Dormant Since filter. For example, if the Dormant Since filter is set to one year prior to today’s date (which is the default value), the report will only include trust balances that haven’t had a transaction for at least a year.

The Attorney Responsible filter gives you the option to limit the results to specific individuals.

A time and payment report showing the breakdown of invoiced and collected amounts for originating attorneys, responsible attorneys, timekeepers, matter type, area of law, client, or referrer. Use this report to help with compensation plan calculations and determine how much time was billed in a given timeframe. Learn more about income allocation reports. 

This report shows payments on a matter or invoice level. Use this report to verify that payments have been correctly applied. Learn more about income allocation reports. 

The Invoice History report shows all invoices generated within a selected time period. Invoices on the report are grouped by client and matter. It includes all details of the invoice including Write Off, Discount, Surcharge, Interest, Paid, Credited, Waived, and Total Due.

The Report Period filter controls the invoices included in the report based on the date invoiced. You can filter the report on Attorney Responsible Practice Area, Invoice Status, and more. You can also filter the report to a selected Matter or Client.

The Ledger Export report shows all invoices and invoice payments for a matter or contact within a selected time period. In addition, it provides a running ledger for any matter. You can use this report to see all the invoice payments entered or which invoice payments were included in any bank deposits.

Run this report to see all the matters which your firm has opened in the specified date range. It can be further filtered down by matter type, category, status, attorney responsible, person assisting, and originating attorney. 

You can also group the displayed results by client name, matter type, attorney responsible, person assisting, and originating attorney.  

This report includes filters for Attorney Responsible and Matter Status. It also gives you the option to view the report as either a single list of matters, or to group them by client. In addition, you can choose to exclude or include matters with $0 balances, incomplete matters, and externally billed.

This report includes filters for Attorney Responsible and Matter Status. It also gives you the option to view the report as either a single list of matters, or to group them by client. In addition, you can choose to exclude or include matters with $0 balances, incomplete matters, and externally billed.

This report allows you to see all matters opened during a selected time period along with their billing type (e.g. fixed fee, contingency, time-based, etc.). The report can be filtered by Date Range, Billing Type, Matter Status, Attorney Responsible, Originating Attorney, Matter Category, and Matter Type.

The Matter Fee Estimates report shows all time-based matters with estimates, and how those estimates compare to the total billed and unbilled on the matter. It can be used to quickly identify which clients are approaching or exceeding their estimates so that you can reach out to them and provide a new estimate or write off anything in excess of the original estimate.

The Percentage filter controls which matters are included in the report based on how close they are to their estimate.

The report also has filters for Attorney Responsible, Practice Area, Matter Type, Matter Status, and Group By.

Important Notes:

• Excludes write-offs and non-billables
• Discounts reduce the Billed Total
• Excludes surcharge and interest
• Excludes matters with billing types of fixed fee or contingency

This report shows all money received by your firm during a selected period. It includes invoice payments, trust deposits, and operating retainer deposits.

This report includes a Payment Date From and Payment Date To filters, which are required for the report to be run. It also has filters for Account, Source, Attorney Responsible, and Originating Attorney. The report also gives you control of how the report is grouped via the Group By filter which has options of None, Account, Source, Matter Type, Client, and Received From.

The Operating Retainer Balances report displays all matters with an operating retainer balance.

The Run By filter controls how the operating retainer balances are aggregated and grouped. It has options for Matter, Matter & Contact, Matter & Contact – Group by Matter, and Matter & Contact – Group by Contact.  It also has filters for Attorney Responsible, Originating Attorney, Matter Status, Practice Area, and Matter Type.

The Rate Types by Matter report displays rate types by matter. It also includes specific Rate Set information for those matters that are using a Rate Set.

The Report Period filter allows you to run the report for either all time or a custom range. The Matter Opened From and Matter Opened To filters allow you to choose a specific date range (these filters are ignored when the Report Period filter is set to All Time). 

The Client Search and Client filters allow you to run the report for a specific client. You can type the name of a client in the Client Search box, and then the Client filter dropdown list will be updated with a list of clients that match your search. Select a client from the dropdown then run the report to see results for that specific client.

The report also has filters for Matter Status, Billing Type (defaults to Time Based), Rate Type, Attorney Responsible, and Originating Attorney.

The Retainer Statements report allows you to create a retainer statement for a selected matter, selected contact or for all matters, for all transactions during a selected time period. When running the report for all matters, it will be emailed to you rather than generating on the screen.

This report shows when a duration has been changed from working time to billing time by writing up or down the hours/units. It also shows written off time entries. Use this report to improve timekeeping productivity, identify where time is lost, and help calculate timekeeper bonuses. 

Important Notes:

• This report will only apply for time entries after September 19, 2024
• You must select a date to run the report
• Report will only display rows if there are adjustments to be displayed
• Discounts and surcharges do not affect the report
• Grouped time entries where any entry is billable will always show on the report and non-billables will be treated as adjustments

Run this report when you need to see when a duration has been changed by writing hours/units up or down and improve timekeeper productivity. This report summarizes time entries where the entry has been written off or where there is a discrepancy between working time and billing time based on the filters you select.

Important Notes:

• This report will only apply to entries after November 7, 2024.
• You must select a date to run this report.
• Report will only display rows if there are adjustments to be displayed
• Discounts and surcharges do not affect the report
• Grouped time entries where any entry is billable will always show on the report and non-billables will be treated as adjustments. 

This report displays all time and expenses for a selected time period. The Report has a summary section per timekeeper followed by an optional entries list section.

The Report Period filter allows you to select a specific time period or run the report for all time. The Timekeeper and Matter filters allow you to limit the results to a selected timekeeper or matter. There are also filters for Area of Law and Type of Entries.

The View Options section has options that control what is included in the report. Show Entries List controls the inclusion of the optional detailed entries list section after the summary section. The entries list section includes detailed information for all individual entries, grouped by timekeeper. Show Description Field controls the inclusion of a Description column within the entries list section. Finally, there is an option to Exclude Externally Billed.

Important Notes:

The Unbilled Hours and Unbilled Value columns only include billable entries.

The Status columns display Invoiced when an entry is on a finalized invoice, Draft when an entry is on a draft invoice, and - when an entry is not on an invoice. 

In the entries list section, Total - Billable, Total - Non-Billable, and Total - Write Off are displayed at the bottom of each timekeeper grouping. 

This report allows you to assess time adjustments per timekeeper during a selected time period. The report displays original durations, current durations, and write offs which make up the total adjustment amount.

The Date From and Date To filters allow you to run the report for a selected time period. The Attorney Responsible and Originating Attorney filters give you the option to limit the results to specific individuals. The Billing Type filter allows you to limit the results to specific billing types.

You can control which types of entries are included in the report via the Include NonBillable? And Include Unbilled Entries? filters. The Group By filter gives you the option to group the report by Attorney Responsible or Originating Attorney.

This report displays all trust balances as of a selected date. It includes the last transaction date, as well as the balance.

This report shows all trust deposits received within a selected time period. It includes details including transaction date, entered date, receipt no., received from, matter, payment type, payment ref., amount, and status.

The Trust Transactions report designed to help firms comply with the trust rules outlined by the California Bar Association which stipulate including reasons for trust payments. These reasons must also be displayed in trust transactions report. This report includes a reasons column for compliance purpose. In addition to the reasons column, you can filter by:

• Date
• Account
• Matter Type, Matter Description, Entered Date
• Deleted Transactions

This report displays unbilled and unpaid amounts on account balances. Use this report to project how much money you could earn in upcoming billing cycles and make important business decisions.

The report shows what is unpaid or unbilled on account balances and totals these entries up to calculate the expected cash flow amount from the money on the account. 

To run this report, use the filters to choose whether you wish to just show unbilled or unpaid amounts or both. After you run the report, you will see the amount in each account (credit, operating retainer, or trust) and what can be applied. 

Important Notes:

• Amounts are applied in order of credit, operating retainer, and trust.
• Trust is rolled into one amount.
• Protected trust amounts are not included.
• Interest is included in the unpaid category.
• Surcharge is included in the unpaid category.
• All matters with a trust, operating retainer, and/or credit and an unbilled or unpaid balance are included. You have the option to show matters that have no trust/operating retainer/credit but still have unbilled and/or unpaid amounts.
• Unbilled does not include non-billable or write-offs.
• Unbilled amounts on draft invoices include discounts and surcharges.

The Unpaid Invoices report lists all unpaid invoices. It includes details like debtor, matter descriptions, attorney responsible, issue date, due date, invoice total, total paid, and total unpaid.

The report has filters for Attorney Responsible, Originating Attorney, Practice Type, and Matter Status. It also gives you the option to include interest via the Include Interest filter.

You must make a selection in the Group By filter in order to run the report. It has options for None, Matter, Client, and Debtor.

Important Notes:

• This report shows current unpaid balances.
• Columns will change depending on the filter selections.
• Leads are indicated with an (L) in the internal reference column.
• If grouping by debtor, matters with unpaid shared debt will appear multiple times but will not be counted multiple times in the report total.
• If grouping by debtor, matters with unpaid shared debt are indicated by an asterisk (*) at the end of the internal reference column.

This report shows unbilled time, fee, and expense entries during a selected time period. It includes the date, matter, client, timekeeper, subject, description, entry type, if the entry is on a draft invoice, if it is billable, if it’s been written off, hours / quantity, rate, and total for all entries.

The Report Period filter allows you to run the report for either all time or a custom range. The Date From and Date To filters allow you to choose a specific date range (these filters are ignored when the Report Period filter is set to All Time). 

The Run By and Subtotal By filters give you the ability to run and subtotal the report by a number of different categories: Practice Area, Matter Type, Attorney Responsible, Originating Attorney, Timekeeper, Client, Matter, Entry Type, and Billable?.

The Included Columns filter gives you the power to control which columns are included in the report. The following columns are not included by default but can be added via this filter: Matter Description, Attorney Responsible, Originating Attorney, Activity, and Task.

The Timekeeper, Attorney Responsible, and Originating Attorney filters give you the option to limit the results to specific individuals. The report also has filters for Entry Type, Include GST, and Matter Status.

The Client Search and Client filters allow you to run the report for a specific client. You can type the name of a client in the Client Search box, and then the Client filter dropdown list will be updated with a list of clients that match your search. Select a client from the dropdown then run the report to see results for that specific client.

The Matter Search and Matter filters allow you to run the report for a specific client. You can type the name of a matter in the Matter Search box, and then the Matter filter dropdown list will be updated with a list of matters that match your search. Select a matter from the dropdown then run the report to see results for that specific matter.

The Client and Matter filters are connected. If you select a client in the Client filter, the Matter filter will be updated to show all of that client’s matters.

Important Notes:

• Only includes Time, Fee, and Disbursement entries that are currently unbilled.
• The Date From and Date To filters are only applied to the Time, Fee, and Disbursement dates when the Report Filter is set to Custom Range. 

This report provides a summary of unbilled time, fees, and expenses during a selected time period.

The Report Period filter allows you to run the report for either all time or a custom range. The Date From and Date To filters allow you to choose a specific date range (these filters are ignored when the Report Period filter is set to All Time). 

The Run By and Subtotal By filters give you the ability to run and subtotal the report by a number of different categories: Practice Area, Matter Type, Attorney Responsible, Originating Attorney, Timekeeper, Client, Matter, and Billable?. Whatever is selected in the Run By filter will be the first column on the report, and whatever is selected in the Subtotal By filter will be the second column on the report. 

The Show Percentage filter gives you the option to include a percentage column next to each value column (Hours % will be added next to Hours, Fees % will be added next to Fees, etc.). These percentage columns show how much of the total is comprised of the value on a particular row. For example, Timekeeper A’s 90 unbilled hours this month comprise 30% of all unbilled hours this month.

Important Notes:

• This report only includes Time, Fee, and Expense entries that are currently unbilled.
• The Date From and Date To filters are only applied to the Time, Fee, and Expense dates when the Report Period filter is set to Custom Range.