Learn how to use the Contact details component in the Intake Form builder to add, configure and save pre-made sets of contact fields that you can reuse on other forms.
To get started, navigate to the Intake Forms window.
In the Smokeball Desktop App, select File from the top-left corner of Smokeball, then select Intake Forms.
In the Smokeball Web App, select the Settings (gear) icon, then select Intake Forms.
To add the Contact Details component:
- Click on an Intake Form to open it in the Intake Form Builder.
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Drag the Contact details component into the main form section.Â
If the section is empty, you can also click Add contact details on the middle of the screen.
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Choose whether you wish to add Person or Company contact fields.Â
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Select the Ellipsis (three dots icon) on the right-hand side of the role you wish to add. This opens a new section where you can check the fields to be added.
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You can add, reorder or delete fields in this list.
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To reuse your edited configuration on future Intake Forms, select Save for future use and name the new field set.
Custom field sets appear under the Your Field Sets section in the main Add contact details window.
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Select Add fields to add the contact fields into the form.
The next time you add the field set, you can quickly click +Add from the main Add contact details window.
Good to know
- You can only link a role to one set of contact fields. If the form already has contact fields for a role, that role won't be available.
- You can also edit a component after you've added it. The changes apply to that form only.
- Contact field sets only hold contact fields, not other types of components like short answer or multi-select.
- Saved custom field sets are visible firm-wide and appear on any form where the matter type has the same role.
- You cannot combine Person and Company contact detail components.
- If a contact field is unselectable, it means the form already contains that field. Remove it from the form first, or use a different role.