How do I enter Nominated Purchasers?

If your Victorian Conveyancing matter involves purchaser nominations, you can enter these details on the matter so Smokeball can correctly automate forms and precedents such as Sale of Real Estate Nomination Form and Transfer of Land. On a Victorian sale or purchase matter, Nomination Detail is located on the Matter details screen under the Purchaser contact.

Essentials

• All Nomination Details are defaulted to Contract Purchaser so if your matter does not involve any nomination, nothing needs to be done.
• All Purchaser contacts must be entered in separate rows and only added once in order for Nomination Details to be entered correctly. To do that, right-click on the Purchaser contact then select Add Purchaser > Same Solicitor.

Types of Nomination Roles

Contract Purchaser

A person or entity named on the Contract

Nominated Purchaser

A person or entity not named on the Contract but nominated as a Purchaser

Co-Purchaser

A person or entity not named on the Contract but nominated as a Purchaser in addition to the Contract purchaser/s

Removed Purchaser

Original Contract purchaser who is removed or replaced via Nomination

Edit Nomination Details 

Once you've set up your Purchasers in separate rows, you can now edit their Nominations Details:

1. Double click on Nomination Details below the Purchaser name
2. Open the drop-down menu for Nomination Role
3. Select the the role you wish to apply. If you are trying to revert it back to Contract Purchaser, select the blank option
4. If the Purchaser is not listed on the Contract, tick box "Not a Contract Purchaser"
5. Enter Nomination Date and percentage of Interest Acquired
   
6. Click OK

Example

John Bee signed a Contract of Sale to purchase a property in Yarra Valley. On 21 June 2021 he nominated his wife, Pauline Bee to acquire 75% and his daughter, Samantha Bee to acquire 25%. The two nominated purchasers will replace him completely. 

In Smokeball, you must first enter the 3 contacts in separate rows. Then modify each Purchaser's nomination detail:

John Bee

• Nomination Role: Removed Purchaser (as he will no longer continue in the transfer)

Pauline Bee

• Nomination Role: Nominated Purchaser

• Not a Contract Purchaser: tick (as she was not listed on the Contract)

• Nomination Date: 21/06/2018

• Interest Acquired: 75

Samantha Bee

• Nomination Role: Nominated Purchaser

• Not a Contract Purchaser: tick

• Nomination Date: 21/06/2018

• Interest Acquired: 25

Doing this will allow forms such as Sale of Real Estate Nomination Form and Transfer of Land to be pre-filled correctly. Also allows the subject line on all letter correspondence to show correctly.