Using Zoom Meetings with Smokeball

Your zoom integration with Smokeball is design to help you:

  • Gain easy access to join your meeting
  • Generate a zoom meeting ID to your Smokeball events
  • Accurately track your time 

Once you have authorised your account, you will see a new button available in your tool bar called "Zoom". This button is available in both your main and matter windows.


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Schedule an event

Start existing event

Start new meeting

Go to my meeting room

Activity Tracking


Schedule an event

This feature allows you to create a new Smokeball event with your zoom ID generated.

1. Select "Schedule an event"

2. Enter in your event details

3. Confirm the meeting ID that has been assigned

4. Save

Image result for light bulb emojiThe event will automatically assign your Zoom Personal Meeting ID. If you wish to assign a colleagues they will be available in the drop down.

Image result for light bulb emojiYou can also assign a Meeting ID to existing events when opening them from anywhere in Smokeball.


Start existing event

This feature will allow you to being your zoom meeting using your existing Smokeball events.

1. Select "Start an existing event"

2. Select the event you wish to start

3. Click "ok"  

4. You will be taken directly into the zoom meeting

Image result for light bulb emojiIf there is no Zoom ID pre-assigned to the event, it will default to use your Personal meeting ID. If there are multiple users joining the meeting from Smokeball, It will set the PMI of the first person to join the meeting and update the event accordingly.
 

Image result for light bulb emojiYou can also start an existing event when opening them from anywhere in Smokeball.


Start new meeting

This feature will allow you to start a new (unscheduled) meeting with a randomly generated Zoom meeting ID.

1. Select "Start new meeting"

2.  You will be taken directly into the zoom meeting


Go to my meeting room 

This feature will allow you to start a new (unscheduled) meeting with your Zoom Personal Meeting ID. 

1. Select "Go to my meeting room"

2. You will be taken directly into the zoom meeting


Activity Tracking

When starting meetings via the Smokeball integration, you gain the benefit of being able to automatically track the time you spend in that meeting. 

If the meeting runs overtime, your Smokeball event and activity will be updated to reflect the accurate time that was spent. 

For more information on Activity Tracking and Auto:Time, please review our articles. 

Image result for light bulb emojiExisting events in Smokeball will track time via the event. For adhoc meetings (start new meeting and go to my meeting room) they will be tracked as tasks. 

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