Your zoom integration with Smokeball is designed to help you:
- Gain easy access to join your meeting
- Generate a Zoom meeting ID for your Smokeball events
- Accurately track your time
Once you have authorised your account, you will see a new button available in your toolbar called "Zoom". This button is available in both your main and matter windows.
Schedule an event
This feature allows you to create a new Smokeball event with your Zoom ID generated.
1. Select "Schedule an event"
2. Enter your event details
3. Confirm the meeting ID that has been assigned
4. Save
The event will automatically assign your Zoom Personal Meeting ID. If you wish to assign a colleague, they will be available in the drop-down.
You can also assign a Meeting ID to existing events when opening them from anywhere in Smokeball.
Start existing event
This feature will allow you to begin your Zoom meeting using your existing Smokeball events.
1. Select "Start an existing event"
2. Select the event you wish to start
3. Click "ok"
4. You will be taken directly into the Zoom meeting
If there is no Zoom ID pre-assigned to the event, it will default to use your Personal meeting ID. If there are multiple users joining the meeting from Smokeball, It will set the PMI of the first person to join the meeting and update the event accordingly.
You can also start an existing event when opening them from anywhere in Smokeball.
Start new meeting
This feature will allow you to start a new (unscheduled) meeting with a randomly generated Zoom meeting ID.
1. Select "Start new meeting"
2. You will be taken directly into the zoom meeting
Go to my meeting room
This feature will allow you to start a new (unscheduled) meeting with your Zoom Personal Meeting ID.
1. Select "Go to my meeting room"
2. You will be taken directly into the zoom meeting
Activity Tracking
When starting meetings via the Smokeball integration, you gain the benefit of being able to automatically track the time you spend in that meeting.
If the meeting runs overtime, your Smokeball event and activity will be updated to reflect the accurate time that was spent.
For more information on Activity Tracking and AutoTime, please review our articles.
Existing events in Smokeball will track time via the event. For adhoc meetings (start new meeting and go to my meeting room) they will be tracked as tasks.