Learn how to connect your FileRepublic (F.K.A. FileMan) account to Smokeball, allowing you to access Smokeball matters in FileRepublic.
What is the FileRepublic Integration?
FileRepublic Is a cloud-based information management platform that allows your firm to manage the storage or destruction of closed files as a one-off disbursement. Learn more about FileRepublic on their website.
Already using FileRepublic?
Before you enable the integration in Smokeball, call FileRepublic on 1800 820 061. FileRepublic will configure your account to ensure your files sync across to Smokeball properly.
By integrating with Smokeball, you can gain access to the FileRepublic portal directly from a matter, where you can access archived files or request retrieval.
Enable the FileRepublic Integration
You must be on version 8.10 of Smokeball or later to access this integration.
- Select the Gear Icon on the top-right corner of Smokeball to access Smokeball Settings.
- Select Integrations from the left menu, then select FileRepublic.
- Click Authorise to get started.
- Enter your FileRepublic username and password to connect the integration. You will be presented with a confirmation message once this is completed.
- The integration can mark a matter as Closed when FileRepublic receives and scans the first physical pages of the files in a matter. If you would like to enable this, tick the box.
How the FileRepublic Integration works
When you open a new matter in Smokeball, its data is sent to FileRepublic. FileRepublic creates a record and a one-off disbursement on the Smokeball matter. Note that this disbursement is only recorded when a Person Responsible is assigned to the matter.
Disbursements are created for every Smokeball matter. Contact FileRepublic directly if you wish to reverse a disbursement for a specific matter.
When a matter is ready to be archived, FileRepublic will come to your office and collect the physical files related to the matter. These are then scanned and uploaded to the FileRepublic portal, where you can access the files, request retrieval and more.
To access the FileRepublic portal:
- Open the matter, then double-click on the Info field to access Matter Info.
- Select Go to FileRepublic in the bottom-left corner.
Note: This link will only work after matters are synced to FileRepublic, which currently happens overnight.