Find unbilled time and disbursements

Learn how to identify unbilled items and create invoices from them.

Smokeball Desktop App

Viewing total unbilled items across all matters

1. Open a matter in the Smokeball desktop app, then select the Time & Disbursements tab.
2. From the Time & Fees or Disbursements tab, navigate to the Billed? column. Unbilled items will not contain an invoice number in this column.
   

Generating a Matter Billing Report

1. Open a matter in the Smokeball desktop app, then select the Time & Disbursements tab.
   
2. Select Print, then select Time Entries, Disbursements or All to generate a printout of all individual entries.
   

A preview will appear on the screen. Refer to the blank entries in the Status column to identify unbilled items.

Exporting unbilled items to Excel

1.  Open a matter in the Smokeball desktop app, then select the Time & Disbursements tab.
2. Select Export, then choose to export Time Entries or Disbursements.
   
3. Save the exported document to your computer and open it in Excel. Refer to the Billed column to identify unbilled items.
   

Smokeball Web App

Viewing unbilled items for an individual matter

Open a matter in the Smokeball Web App and navigate to the Time & Fees section.

Refer to the Billed? column to identify if an item is unbilled. Unbilled items will not contain an invoice number in this column.

To bill for these items, create a new invoice.

Viewing total unbilled items across all matters

1. Select Invoices from the left menu, then select the Create Invoices tab.
2. Navigate to the Unbilled column to view unbilled amounts for each matter at a glance.
   • Use the filters in the left-hand panel to narrow your search for unbilled amounts.

You can also view the Unbilled column from the general Matters list which can be found in the web app menu.

Generating the Unbilled Time and Disbursements Report

1. Select Reports from the menu of the Smokeball Web App, then select the Unbilled Time and Disbursements report (the report has a Summary and Detailed version).
   
   
    
2. Adjust the filters at the top of the report and then click the View Report button to generate the report. 
   Learn more about Unbilled Time & Disbursement report filters.
3. The report will generate all individual unbilled time and disbursement entries as line items. 
   From here, you can print or save the report to your desktop using the following buttons from the report toolbar.