Enter a time or fixed fee entry

Smokeball Web App

1. Open a matter, then select the Time & Fees tab. Select New Time Entry from the top-left corner of the Time & Fees table. This will open the New Time/Fee Entry dialogue box.
   
2. Enter a subject line. This field is mandatory and will appear in the invoice.
3. Enter the date, then indicate the type of entry in the Duration section:
   • Select Fixed to enter fixed fees. When you select this, enter the fixed amount in the Rate field.
     
   • Select Hrs to record time entries in hours.
     1. Record the time worked and time you intend to bill in the Working and Billing fields.
        • By default, the Working and Billing fields are the same number.
        • You can adjust Working hours in the draft invoice later, if you cannot accurately measure time worked at the moment.
     2. Enter the hourly rate amount in the Rate field.
     3. The calculation of the Billing hours multiplied by the Rate amount will appear in the Total field, with the addition of GST if applicable.
        
   • Select Units to record custom time.
     1. Record the time worked and time you intend to bill in the Working and Billing fields.
        • By default, the Working and Billing fields are the same number.
        • You can adjust Working hours in the draft invoice later, if you cannot accurately measure time worked at the moment.
     2. Enter the unit rate amount in the Rate field.
        • By default, 1 unit is equivalent to 6 minutes. In the above example, 6 minutes is 10% of 1 hour (6 minutes out of 60 minutes). This means the Amount is 10% of the Rate.
        • Learn how to change unit increments to suit your firm's needs.
     3. The calculation of the Billing hours multiplied by the Rate amount will appear in the Total field, with the addition of GST if applicable.
        
4. Select the Billable toggle if this entry is billable, or select the Write Off toggle to write off the amount.
5. Enter a description for the entry. These fields are optional, but note that they will appear in billing invoices.
   • Set up activity codes to automatically fill in most of these fields to save time later entering the same time or fixed fee entry.
6. Select Save, or Save & New if you wish to enter several more entries.

Note: You can also access the Time/Fee Entry window by selecting Time Entry from the Create New button in the corner of the Smokeball Web App. Any entries created here must be assigned to a matter before saving.

Quickly enter and review manual entries

You can also create time and fixed fee entries from the bar at the top of the Time & Disbursements tab in a matter.

Edit existing entries at a glance by opening up the Time Entry Review panel on the right-hand side.