Enable billing for time and disbursements

Available on Smokeball Grow and Prosper+

Smokeball's time and billing features allow your firm to bill for activities easily and accurately. Setting this up will help you gain access to the following features in the Smokeball desktop app and the Smokeball Web App.

Activate time and disbursements

  1. Navigate to the cog wheel icon on the top-right corner of the Smokeball desktop app.
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  2. Select Time & Billing from the left menu, then select Enable integration of Time & Disbursements.
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Time and activity settings

In the Time & Billing section, the Time & Activities tab contains several settings you should configure. Read on for an explanation of each setting.

Billing Units

Use the drop-down menu to indicate whether units in time/fee/disbursement entries should represent either 1-minute, 6-minute or 15-minute increments.

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In the example below, when entering a time/fee entry for a matter, 10 units are calculated as 1:00 hour, as billing units are set to 6 minute increments (6 minutes x 10 units = 60 minutes). 

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AutoTime

Once you've set up AutoTime, any grouped time entries generated from activities will contain a general subject line. You can change what the subject line says by typing over the AutoTime field:

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Estimates

When the amount billed in a matter is close to the fee/estimate outlined in the matter, you will receive a message in the Client Portal warning you about this.

GST

In this section, ensure the GST rate is set to 10% and if your firm is registered for GST, ensure the checkbox is ticked.

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Activities

In this section, you can set up activity codes for time/fee/disbursement entries. Activity codes are pre-filled entries that allow you to save time manually entering data for each line item. Learn more about setting up activity codes.

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