Complete a Billing Cycle with Smokeball Billing

Once you have sent invoices to clients and started applying payments, Smokeball Billing is loaded with easy to use features to help you complete your Billing Cycle and get paid.

This article will point you in the right direction on using the following features:

Past Due Invoice Reminders

Billing Reports

Payment Plans

Evergreen Retainer

Interest

LawPay Integration

QuickBooks Online Integration

Bank Reconciliation


Invoice Reminders

Smokeball Billing has the ability to send past due reminders to clients with no new balance. This feature is helpful for any clients that do not require a new invoice to be sent out, but still have a balance due.

  • Set up your Invoice Reminders settings under Email Templates in Billing Settings prior to using this feature.
  • You can find Reminders on the Invoices tab.
    • (1) There are a variety of filters to narrow down which reminders you want to send
    • (2) Select which debtors to send reminders to
    • (3) Choose "combine in PDF" for printing or downloading to send or "email reminder" to email directly from Smokeball Billing.
  • Learn more about Past Due Invoice Reminders.


Billing Reports

Smokeball Billing has the reports you need to manage all aspects of the billing cycle including trust, invoicing, matter overview, and time/expenses reports. 

  • All reports include filters to customize your view and can be printed or exported as a PDF or CSV file.
  • If you can't find the information in Reports you need or have a request for a new report, reach out to your account manager or submit a ticket to support@smokeball.com.
  • Learn more about Billing Reports.


Payment Plans

Payment Plans help your clients stay current on their payments.

  • Use Payment Plans in Smokeball Billing to make sure clients are on time with their payments and ensure you get paid properly.
  • Learn more about Payment Plans.


Evergreen Retainer

Evergreen Retainers can be very helpful when setting up a minimum balance for clients to maintain in their trust account.

  • You will first need to activate Evergreen Retainer in your settings before using this feature.
  • Once activated, you can set an overall default for matters, activate and edit requirements for Evergreen Retainer on a matter basis, and send retainer trust deposit requests by email to clients.
  • Learn more about Evergreen Retainer and sending Evergreen Requests.


Interest

Smokeball Billing includes the option to add Interest on past due invoices. Interest is set on a matter by matter basis.

  • Set up Interest by selecting the pencil to edit the Matter in Smokeball Billing. Scroll down to Late Payment Details.
    • Late Payment Details: Select and enter you interest percentage. Interest is calculated on daily on a per annum basis.
    • Grace Period - If you do not select a grace period, interest will start to accrue and be charged the day after the due date on the invoice.
      • If a Grace Period is selected, enter the amount of days and additional options will appear.
    • Calculate Interest From - If you select Invoice Due Date,  interest will start to calculate from the day after the invoice due date after the grace period.
      • If you select After Grace Period, interest will start to calculate the day after the grace period.
    • Interest can be added retroactively for clients with past due balances as well.
  • Learn more about Interest.


LawPay Integration


Law Pay is the go to credit card processing company for law firms.

  • Smokeball Billing integrates with LawPay, allowing your clients to pay their invoices with credit cards or accept Trust deposits via Law Pay
  • Make sure LawPay settings are configured in Billing settings prior to using this feature.
  • Clients can make a payment directly to an invoice using the "pay now" link.
  • You can also accept manual credit card payments or request credit card deposits to trust through Smokeball's  LawPay integration.
  • Learn more about LawPay.


QuickBooks Online Integration

Smokeball Billing integrates with QuickBooks Online for your accounting system for back-office and general ledger.


Bank Reconciliation

Since Smokeball Billing is your single place for depositing funds, creating invoices, and tracking payments from clients,  it is simple to reconcile your bank for trust transactions.

  • If you have never done a Bank Reconciliation in Smokeball Billing, you will need to follow the set up instructions or request training from your Account Manager.
  • Learn more about Bank Reconciliation.

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