It is possible to create non-billable time/fixed fee or expense entries in Smokeball. Read on to learn to how to create non-billable entries and generate an invoice showing all non-billable time entries.
Note: All non-billable entries can be added to invoices as well. If you are looking to write off expenses, use the write off or void features.
Create a Non-Billable Time/Fee or Expense Entries
To make a time/fee or expense entry non-billable in Smokeball desktop:
- Deselect the billable checkbox on the time/fee entry or expense entry window.
- Select Save & Close.
To make a time/fee or expense entry non-billable in Smokeball Billing:
- Deselect the billable checkbox.
- Select Save & Close.
When creating an invoice, under invoice options, select the three vertical dots and then choose Show non-billable items or Hide non-billable items on invoice.
You can then select or deselect non-billable entries you do not want to appear on the invoice by using the checkboxes on the left.
Non-billable entries will appear on invoice as a $0 line item.
Non-Billables in Grouped Time Entries
If using grouped time entries created by AutoTime, you can mark the individual entries as non-billable in Smokeball Billing through the Time/Fee Details window.
- Under the Time & Fees table, the Billable column will have an information icon to indicate that the fee consists of items that are billable and non-billable.
- By default, non-billable fees are not shown on an invoice and this now includes the non-billable items of a grouped fee.
- If the user clicks on the Show non-billable fees option on the draft invoice screen, the invoice will show both the billable and non-billable items of a grouped fee.