Time or Fixed Fee Entry

There are several ways to enter your time or fixed fee entries in Smokeball. It is important to note that if you are not already working within a matter, you will need to specify an appropriate matter.

Most Smokeball users manually enter or use AutoTime to automatically generate time entries in the Smokeball Desktop Application.

Time & Fees can be edited in Smokeball Billing (web browser) as well. Any entries made in Smokeball Desktop or Smokeball Billing will be available in both places.

Whether you are manually entering or time or using AutoTime, this article walks through how to create Time & Fixed Fee Entries in all areas of Smokeball:

Time or Fixed Fee Entries on Smokeball Desktop

Time or Fixed Fee Entries in Smokeball Billing

AutoTime or Time Finder Time Entries


Time or Fixed Fee Entries on Smokeball Desktop

There are two places to review, enter, or edit time on the Smokeball Desktop Application.

  • The best practice is always working from a matter. Select the Time/Fee button from the Action Bar.
    • (1) Enter the date, hours/rate or fixed/rate, and subject. Note: Set up Activity Codes.
    • (2) Provide additional descriptions (optional)
    • (3) Review what the time entry will look like on an invoice
    • (4) Save. "Save & New" can be used to enter several entries at once.

  • From the Smokeball Home Screen, Time or Fixed fees can be entered following a similar process.
    • Note: Make sure to always tag a Matter for each entry if you enter your time manually on this screen.

  • For quick manual entry of time or fees, set up Activity Codes and use the quick Time & Fees entry bar.

  • If editing multiple entries, the best practice is to use the "time entry review" toolbar.
    • Select "time entry review" to open the toolbar.

  • You can also display a summary of the types of work that make up a time entry by right clicking on the "subject" column: 


Time or Fixed Fee Entries in Smokeball Billing

There are several places to review, enter, or edit time in Smokeball Billing.

  • Select "new time entry" in any Matter and work your way down to enter your entry
    • (1) Enter the date, hours/rate or fixed/rate, and subject. Note: Set up Activity Codes.
    • (2) Provide additional descriptions (optional)
    • (3) Review what the time entry will look like on an invoice on the right side of the window.
    • (4) Save. "Save & New" can be used to enter several entries at once.

  • Select "add time entry" from the Home Screen or Time & Fees View.

  • For quick manual entry of time or fees, set up Activity Codes and use the quick Time & Fees entry bar.

  • If editing multiple entries, the best practice is to use the "time entry review" toolbar.
    • Select "time entry review" to open the toolbar.

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  • If you need to select multiple items as billable or non-billable, use the checkboxes to individually select the time/fee entries (1) and use the Bulk Actions button to apply the changes (2).
  • There is also a select-all checkbox at the top of the table (3). 
  • NOTE: This bulk action is also available for expense entries.

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AutoTime or Time Finder Entries

Whether you want to manually track your time or use AutoTime to generate your Time Entries, Smokeball provides powerful automatic time tracking.

Firms that use automatic time tracking in any capacity typically see a 10-30% increase in firm profitability due to all the time that was not being previously captured.

AutoTime Introduction

  • AutoTime automatically takes all the time spent in Smokeball and creates time entries. You can edit pending entries in real time to save time manually starting and stopping a timer.

Time Finder

  • If you want to manually track your time, Time Finder lets you manually convert all your activity in Smokeball's Activity Intelligence to time entries.
    • Use Time Finder to make sure you do not miss any potential billable hours and profit. 
    • Note: You will only be able to use Time Finder if you are not using AutoTime.
    • Learn more about Time Finder.


Did You Know

  • You can add last-minute time and fee entries while you are creating an invoice.

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