Trust Account Statement

Learn how to generate a Trust Account Statement for one or all of your matters.

Generate a Trust Account Statement for a specific matter

To generate a Trust Account Statement for a single matter:

1. Open the matter in the Smokeball Web App, then select the Transactions tab.
   
2. Select the relevant trust account from the list, if there are multiple.
3. Select Print.
   
4. The Trust Ledger PDF will begin to download. Track the status of the download on the bottom of the page, and click on it once it says Report PDF Ready.
   
5. The PDF will be saved to your computer's Downloads folder, where you can open it with your PDF reader. 

Generate a Trust Account Statement for all matters

Use the Trust Statements Report to download the same report as above, but covering all matters.

1. Select Reports from the left panel on the Smokeball Web App, then select Trust Statements.
2. At the top of the report, select the date range you wish to run and select All matters. You can also filter transactions by the date they were entered.
3. Once you have selected your filters, click on Email Report.
4. An email will be sent to the email address listed on your staff card. This email will contain a link to download a zip file containing all of the reports in PDF format. This link expires after seven days.
   
   • If there is no email listed under your staff card, you will receive an error message stating that your email is invalid. Check your staff settings and rectify the email address.

What is included in the Trust Statement?

The Trust Statement report contains tables of all trust accounts and controlled money accounts relevant to the matter selected. Transactions are organised into the following columns:

• Transaction Date
• Entered Date
• Reference
• Description
• Reason
• Paid By
• Paid To (Bank Account)
• Multi Amount
• Debit/Credit
• Balance

Below is a sample of a Trust Statement: